♦机票

Y

收据 must include passenger name, complete itinerary, and a breakdown of expenses.

座位的费用

Ø

Seat upgrade fees 不可报销 without an approved accommodation on file with DSR. Use expense type – Personal/Non-Reimbursable.

行李费

N*

The cost of one checked bag is reimbursable.

*Expenses exceeding $75 require receipt

会议费用

Y

Use expense card to pay conference registration fees

燃料

气体

Y

汽车租赁燃料

燃油-大学车辆

Prepaid receipts are not sufficient for reimbursement.

看到 里程 for personal car use.

♦住宿

Y

Y

Y

Ø

Ø

Ø

Itemization in Lightning and lodging folio showing breakdown of charges is required.

客房服务 expenses are reimbursable in accordance with the per diem allowance (see meal expense types).

电话 require a business purpose for reimbursement. Mark other calls as personal.

电影 不可报销. Use expense type – Personal/Non-Reimbursable

宠物的费用 不可报销. Use expense type – Personal/Non-Reimbursable

房间升级 不可报销. Use expense type – Personal/Non-Reimbursable

住宿提示

N

高达15%

里程

N

Use of mileage calculator in Lightning 强烈鼓励. 里程 reimbursement requests must include date of travel, 起点, 目的地, and number of miles traveled.

里程 will be reimbursed in lieu of airfare up to 500 miles.

里程 between home and primary work location and mileage between buildings on the same campus 不可报销.

Moving/Relocation Expenses*

Y

Expenses reimbursed in accordance with 安置政策 和美国国税局条例. Relocation allowance must be included in appointment letter.

*Do not submit relocation expenses in Lightning.
电子邮件 (电子邮件保护). These expenses are taxable and are paid through payroll.

♦租赁汽车

Y

Final receipt is required for reimbursement; rental agreement is not sufficient.

Decline rental vehicle insurance for domestic rentals. This is not a reimbursable expense. GVSU’s insurance will provide primary coverage for rentals when the driver is approved, and the vehicle is used for University-related business.

Purchase full coverage insurance on international rentals. 这是可以报销的.

有关 租赁保险.

出租车/骑分享

Public Transportation (Bus, Train, Subway)

N*

*Expenses exceeding $75 require receipt

疫苗

Y

Reimbursable if required for overseas travel for University business.

签证

Y

For international travel, this is reimbursable with receipt or proof of purchase.

酒精

Y

需要AO批准

必须使用指定资金. Name and title/affiliation of each meal attendee required.

组餐

Y

Name and title/affiliation of each meal attendee required. 适用每日限额.

Employee-only meals for employees not in travel status are outside policy and require AO approval.

每日膳食数

(Also called “Travel Allowance”

N

Add an itinerary to your report to claim per diem.

Exclude meals that were provided at no cost to you, that have been claimed as a part of another expense (conference fee, 酒店账单, 聚餐的, 等.), and any personal travel days.

First and last day of travel are reimbursed at 75%

Does not apply to meals charged to an expense card. 看到 Meals – Single Day Per diem and 食品服务.

食品服务

Y

Use for meals charged to an expense card during travel with an overnight stay.

Use for events and other misc. 食物的费用.

一日三餐

N

For travel that does not involve an overnight stay, an itinerary is not needed.  Add the individual meals as needed from the following expense types:

• Single Day Meal-Breakfast (max $14)
• Single Day Meal-Lunch (max $16)
• Single Day Meal-Dinner (max $29)

Meals for travel with no overnight stay and no guests are taxable.

超过每天

Y

Use when seeking an exception to the per diem limit. 需要AO批准

计算机、外围设备, & 软件

Y

Requires GVSU Tech Supply approval.

Purchase with an expense card or PO.

For additional information on IT purchases, see the IT Technology Supply Policy.

互联网-工作相关

Y

Only individuals with roles that require them to be connected to the internet from home are eligible for reimbursement.

汇款单

Y

汇款单s purchased for University business require a receipt AND a copy of the money order for reimbursement.

专业的会员

Y

Memberships that are part of your professional affiliation.

Pay with expense card, submitting invoice through Workday, or by using the check request process.

供应

Y

Use University expense card for purchase

照顾孩子

Ø

Personal expense, not reimbursable

服装

Ø

Personal expense, not reimbursable

给GVSU员工的礼物

Ø

Gifts purchased for employees (birthday, retirement, wedding, baby, 等.)是不可报销的.

For additional information, see the 礼品卡, Gifts, and Prizes Policy.

礼品卡

Ø

The purchase of gift cards using University funds is prohibited, except for the Office of the President, for student engagement/events and for Research Administration through the CSCE for research participants.

For additional information, see the 礼品卡, Gifts, and Prizes Policy.

找房子之旅

Ø

Personal expense, not reimbursable

发票

Ø

Process the invoice through Workday for payment.

律师费用

Ø

Personal expense, not reimbursable

移动侵犯 & 停车罚单

Ø

This is considered a personal expense and is not reimbursable.

护照

Ø

Personal expense, not reimbursable

看到 签证 国际旅行.

向个人付款

Ø

Payments to individuals 不可报销.  For current employees or students, route through payroll; for non-employees, pay via a requisition.

Personal Vehicle Maintenance

Ø

Personal expense, not reimbursable

The standard mileage rate for business use is calculated to cover fuel, 对车辆的磨损, and long-term costs such as oil changes, 轮胎, 等.

提供的服务

Ø

Services 不可报销. For current employees or students, route through payroll; for non-employees, pay via a requisition. Payments to organizations can be made via expense card or by submitting an invoice through Workday.

旅游/旅行保险

Ø

Personal expense, not reimbursable

Also referred to as Trip Protection

代客

Ø

Personal expense, not reimbursable